Research Administration Service (RAS)

The Department of Medicine Research Administration Service (RAS) team is focused on leveraging its combined knowledge and experience to support Department of Medicine and Department of Family & Preventive Medicine investigators. The RAS provides faculty with pre- and post-award research administration services.  We believe that every investigator’s research is paramount. The RAS staff is dedicated to providing a high-level of customer service to support faculty in the management of their research portfolio so faculty can focus on finding answers.

Navigating the DOM RAS 

Meet the Team

Useful Emory Research Administration Resources


How much F&A will my new award be charged?
Current rates can be found by using this link.

How do I find my DAR billing information?
Recent billing details can be found by logging on to this secured server, clicking on the appropriate month and searching for your smartkey and PI name.

Where can I find what purchases require CAS exceptions?
Common CAS items can be found at this link.

How do I submit Confidential/Nondisclosure Agreements?
Please e-mail the agreement to OSP-CONTRACTS@LISTSERV.CC.EMORY.EDU.

How do I find funding opportunities?
Current funding opportunities for Department of Medicine faculty and postdocs are distributed weekly via the "What's Up in DOM Research?" newsletter. Subscribe. You can view the full list of opportunities featured in the newsletter by clicking here. There are also pages on the Department of Medicine and OSP websites to help you find internal funding or search on your own.

Where is the PI eligible policy?
Information on PI Eligibility can be found on this link

I have a VA joint appointment. Where is the policy located on this?
Emory’s policy on VA Appointments can be found on this link.

Where is Emory’s effort reporting policy?
Emory’s policy on effort reporting can be found on this link

Where exactly is DOM RAS located?
101 Woodruff Circle, Atlanta, GA. 30322. Suite 2001 – 2009. The Woodruff Memorial Research Building can be found at the bottom of the Woodruff Circle.

Do I need to complete a Conflict of Interest (eCOI) form for a contract amendment?
Yes, an eCOI form for an amendment must be completed by the Principal Investigator and any other research team member named in the contract with the sponsor. This is to verify if conditions of conflict of interest have changed since the initial contract or a previous amendment was signed. Note: Not to be confused with the separate, initial and annual eCOI forms required from all members of the research teams by the Emory Office of Research Administration (ORA).

How do I request a 2nd Smartkey for my existing study?
Email your request to the DOM RAS post-award team and include "Request 2nd Smartkey" in the subject line. A Post-Award Specialist will contact you. Note: If you anticipate a 2nd smartkey (or more) will be needed when submitting a new proposal, please let us know right away.

How do I request a change of Principal Investigator name on an existing clinical trial/study?
Email your request to the DOM RAS post-award team and include "Change PI Name" in the subject line. A Post-Award Clinical Trials Specialist will contact you. In preparation, please obtain two documents from your sponsor: 1) approval letter from the sponsor naming the new PI (route to Emory IRB as soon as received), and 2) an unsigned contract amendment naming the new PI (give to DOM RAS to route). DOM RAS will prepare the "Change in PI" form and obtain internal signatures.

Where is the notice of intent to submit a proposal form?
This form is no longer required but if you would like to use it, please feel free to do so by downloading via this link and submitting to

Why is the Hope Clinic considered "on-campus?"
The Hope Clinic should be reimbursed at the on-campus FAC rate because the School of Medicine pays the fully-loaded costs for it (the lease, utilities, taxes, etc.). These costs would not be reimbused through the off-campus, adjacent rate. They are legitimate facilities costs that happen to be for space Emory doesn't own.

Grant Writing Tools & Resources

Visit the Department of Medicine's Office of Research webpage with helpful grant writing tools and resources for Emory researchers.